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Microsoft Excel is a spreadsheet program developed by Microsoft for Windows, macOS, Android, and iOS. It offers calculation tools, graphing tools, pivot tables, and a macro programming language called Visual Basic for Applications (VBA). Excel is part of the Microsoft Office software package. Excel spreadsheets were originally designed to work with numbers. But today we also use them to store and edit text. Do you want to know how many text cells are in your worksheet? Microsoft Excel offers several functions for this. Which one should you use? Well, it depends on the situation. This tutorial covers a wide variety of formulas and when it is best to use each formula.
How to count cells with text in Excel on Windows PC
To count the cells that contain text within your worksheet on a Windows computer, do the following:
- Click on an “empty cell” on your spreadsheet to insert the formula.
- Type or paste the “= COUNTIF (range, criteria)” function without quotes to count the number of cells that contain text within a specific cell range.
- For “range”, enter the range of cells you want to check. Enter the first and last cells separated by a colon. For example, to count cells A2 through A9, you would enter “A2: A9”.
- For “criteria”, type “” * “” with quotation marks. This counts the number of cells that contain text within the specified range. The entire formula should look something like “= COUNTIF (A2: A9,” * “).”
- Now hit “enter” to apply the formula. The result will be displayed in the formula cell.
How to count cells with text in Excel on a Mac
The steps to count the cells that have text within your spreadsheet through macOS are the same as with Excel for Windows:
- Start “Excel”, then open the spreadsheet you want to analyze. You can also simply “double-click” the file if you have Excel as your default program.
- Select an “empty cell” on your spreadsheet to enter the formula.
- In the empty cell, type “= COUNTIF (range, criteria)”. This formula counts the number of cells in the specified range with text in them.
- For “range”, enter the range of cells that you want to see. Enter the first and last cells, divided by a colon. For example, to count cells B2 through B10, you would enter “B2: B10”.
- For the “criteria” part, type “” * “” with quotation marks. This counts the number of cells with text in the range you typed. For example, your complete formula should look like “= COUNTIF (B2: B10,” * “).”
- On your keyboard, press “enter” to apply the formula. The result appears in the selected cell.
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